Executive Assistant/Administrative Services for Real Estate Firm, Karachi
Job Posted: 14.06.2021 3:48:04
Looking for a top-notch executive assistant who is smart, digitally savvy, and can take full ownership of the role! This position is a fully remote, part-time role (~10 hours per week starting out with the potential to increase more over time). This is a long-term contract position, with somewhat flexible hours. Position Summary The Executive Assistant supports the day-to-day operations team/ person independently performing a wide range of administrative and clerical support duties. This person should be able to handle administrative projects and deliver high-quality work under minimum supervision. Essential Functions and Responsibilities • Plan, monitor, and execute the day-to-day administrative tasks to ensure a smooth workflow. • Meeting and appointment scheduling. • Perform clerical duties, such as preparing correspondence, arranging conference calls, scheduling meetings, and taking notes at meetings. • Manage complex office administrative work requiring the use of independent judgment and initiative and knowing what needs to be done without being told. • Continually works to identify more efficient work techniques and suggests changes that can improve processes and procedures. • Acts as a liaison with other departments and outside member organizations. • Supports other needed tasks, such as research projects and creating project schedules. • Work cohesively with all team members including the Property Manager. • Being proactive, solving challenges, and assisting with the unexpected. Knowledge, Skills, and Abilities • 3 years’ experience in a position with a career administrative focus. • Outstanding communication and people skills. • Must have strong skills in organization and planning, demonstrated ability to work independently, and exercise sound judgment and problem-solving. • Experience scheduling, planning, and organizing • Proven ability to manage projects. • Ability to prioritize tasks • Possess strong Microsoft Office (or equivalent) skills with an ability to review and edit presentation materials, documents, and materials.
