Job Posted: 04.09.2021 0:44:56
US-based Software Development firm seeking an Executive Assistant to the CEO Job Purpose The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO and Executive Team and managing the organization’s virtual office operations, including working remotely with key on-shore and off-shore personnel. Duties and Responsibilities: – Answer main company phone line and respond to inquiries. – Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, – Following up appropriately. – Provide sophisticated calendar management for the CEO, including coordinating and ensuring CEO is prepared for meetings. – Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff – Serve as the primary point of contact for internal and external matters pertaining to the CEO. – Prepare standard templated contracts for CEO review and send out after approval. – Invest in building long-lasting relationships both externally and internally. – Other projects/duties as assigned for the overall benefit of the organization. Qualifications: – Strong ability to execute work with a diversity, equity, and inclusion lens. – Significant executive support experience, including supporting C-level executives. – Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. – Strong verbal and written communication skills. – Exceptional organizational skills and impeccable attention to detail. – A high degree of professionalism in dealing with diverse groups of people, including senior executives. – Make appropriate, informed decisions regarding priorities and available time. – Ability to complete a high volume of tasks and projects with little or no guidance. – Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. – Able to maintain a high level of integrity and discretion in handling confidential information. – Excellent judgment is essential. – Ability to switch gears at a moment’s notice. Working Conditions: – Thrive in an intense, do-it-yourself, start-up environment. – Ability to work well within a cross-functional team environment. – Remote work environment.