Executive Assitant to the CEO, Karachi
Job Posted: 23.10.2021 23:13:19
OUR STORY Maven is a Veteran owned & operated organization specializing in ROOFING & SOLAR. Maven was established in 2019 with a vision to deliver high quality builds for our clients, creating future Mavens & Impact communities. To date, Maven has successfully delivered thousands of projects to satisfied customers all over the U.S. OUR MISSION Make Mavens & Impact communities! JOB DESCRIPTION At Maven, we thrive when our people thrive. We are currently looking for an executive assistant to be the supportive force that empowers our CEO. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working in this role, performing administrative duties and providing support to leadership. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations. OBJECTIVES OF THE ROLE With a primary responsibility of supporting the CEO, provide support to the management team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. (Experience implementing the EOS Traction system is a plus) Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure the the CEO’s priorities are met, organizational goals are achieved, and best practices are upheld DAILY AND MONTHLY RESPONSIBILITIES Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics Receive and filter inbound and outbound calls to the CEO to ensure their time is maximized leading the organization. Prepare first draft memo’s, emails & social content for the CEO Coordinate complex scheduling and extensive calendar management, as well as management of flow of information to the Maven team Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination Perform administrative support, such as typing, dictation, spreadsheet creation, emails, and maintenance of databases. Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business Organize team communications and plan events, both internally and offsite. Carry out ad-hoc projects as directed by the CEO. SKILLS 4 years experience in administrative role to executives Superb written and verbal communication skills Strong time-management skills and the ability to organize and coordinate multiple projects at once Proficiency in Google Suite and other office productivity tools, with aptitude to learn new software and systems Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge Ability to keep company confidences QUALIFICATIONS Experience overseeing budgets and expenses Experience developing internal processes and filing systems Experience creating and publishing content Experience with project management software (ClickUp) Experience operating VOIP phone system (DialPad) Top tier internet connection required.
