Job Posted: 02.09.2021 13:20:57
The Position: Events Administrative Assistant This is a great opportunity for an experienced individual with excellent organization and interpersonal skills to join a thriving company that is based in Philadelphia but servicing clients all over the US. Job Description: • Work directly with lead planner to implement client contracts and associated systematic items for client files • Assist lead planners in maintaining organization of system, files and daily/weekly needs • Serve as point of contact with clients and vendors • For each event: start the developed work flow, maintain contact and target dates • Document and save contract vendors and maintain communications regarding event status & updates • Schedule and coordinate event staff accordingly with event details • Work with lead planner to make any changes or modifications to the event documents as directed by the client. • Attend client hotel or vendor meetings as requested for documenting notes and learn things to look for • Create initial, final and post event invoice for the client as needed • Collect post event client reviews and pictures for use • Upload and maintain pictures for social media use • Social media maintenance and planning • Marketing and PR support for various client and company projects • Social media and marketing collaboration and ideas for company growth • After each program, document all expenses for vendors, staff, etc. in CRM for processing Position Goals: •Maintain strong existing relationships with vendor partners and clients as a trusted dependable resource for superior event management • Form new relationships with vendors to provide excellent service at reasonable prices for the benefit of the client. • Become expert in the details of local venues, attractions, restaurants and vendor services.