Full-time VA needed for Digital Marketing Agency, Lahore
Job Posted: 29.11.2021 14:36:48
High-level Summary We are growing and we are looking for a competent and reliable Virtual Assistant to join our Digital Marketing Agency. This role is for a dynamic, creative, industrious and problem-solving individual with a proven track record as an exceptional VA. You will work directly with the Creative Director, Operations Manager, and Marketing Team to assist with administrative and operational tasks. We are looking for somebody who is a “Jack of all trades” – a multi-talented individual. The role is fundamentally a support role: you are somebody who proactively works to alleviate time-consuming and onerous tasks from the team so that the Agency can focus more on executing Sales, Operations and Client Fulfilment at a higher and more productive level. The Ideal Candidate – can do a bit of everything, has a natural aptitude for online work – is organised, industrious and efficient – loves to play a helping and supporting role – is hungry to constantly learn and improve – is a self-starter and needs very little management – is fluent in English, in both verbal and written forms – is obsessed with excellence and delivering high level results The Job – is a full-time Virtual Assistant position; you will be ‘juggling many balls’ at once – is a remote position and you will work EST hours (Toronto time) – you will work under the guidance of our Creative Director and Operations Manager, and you will play a supportive role to the broader team – is client-facing, assisting with onboarding procedures – is administrative, setting up meetings and recording meeting minutes – requires a basic legal framework for setting up contracts Responsibilities 1. Administrative – monthly updates of social media editorial calendar due dates on ClickUp and Google Gmail – schedule meetings with clients and team, record meetings notes – recording meeting minutes for all meetings and filing minutes appropriately in relevant folders on Drive – onboarding: set up onboarding folders, send onboarding docs, send contracts and make sure everyone signs, set up invoicing, coordinate logins, kickoff meetings and onboarding meetings, send welcome gift to client – assisting the Creative Director and Operations Manager with general administrative tasks 2. Sales & Prospecting – edit proposals and decks – put together case studies, create templates, format proposals documents, proofread final drafts – help the in-house Sales Specialist with research whenever needed – vet prospect lists, find instagram handles of prospects – create contracts 3. Human Resources – Help vet new hires prospects and schedule interviews – Create job descriptions and help create contracts – Keep team updated re: schedule changes, days off, etc 4. Operations – set up meeting tasks in ClickUp – help put together SOPs – upload resources to Drive – assist with publishing of weekly reports on Slack Skills & Qualifications – Proficiency in Canva, Later.com, G-Suite, Slack, Zoom, Instagram, Facebook, Twitter, LinkedIn, Pinterest, Twitter, YouTube, MailChimp, Klaviyo, ClickUp – An excellent communicator and copywriter, able to compose emails in fluent English and monitor grammar and syntax of all internal and outbound communications – Confident in liaising with clients for onboarding and administrative purposes The Team – you will work closely with our Creative Director and Operations Manager, as well as assisting to a lesser extent the broader Marketing Team – We have an international team so you will be dealing with people from numerous different countries The Company – you will join a small but growing agency that is fast-paced and that strives for excellence – you will have schedule flexibility – tools and educational resources will be provided to you – time off for learning will be provided To apply: please submit a cover letter outlining your experience and why you are in a unique position to execute this position.
